Information for current users

The NES (NHS Education for Scotland) ePortfolio has grown rapidly since its inceptionin August 2005 and now comprises over 20 versions for over 35,000 healthcare traineeswithin Scotland (Nursing, Midwifery, Dentistry and Pharmacy), across the UnitedKingdom (Medicine), and The Republic of Ireland (Medicine).

A walk-though of the main features of the NHS ePortfolio can be found at www.nhsep.info. Demonstration access is available for all versions on request.

Data Security

Security of an electronic portfolio has to not only match, but be significantlymore secure than, paper records. Strict protocols restrict access to data, and securityis a key priority for the NES e-Portfolio team.

Hardware and software security conforms to industry standards and NES annually commissionsan external security review of the ePortfolio to make absolutely certain that thesystem stands up to persistent and/or malicious attempts to breach security. Thisis an extremely rigorous review that involves the system being ‘attacked’ systematicallyover a given period by security experts. The system also undertakes reviews to ensurecompliance with Caldicott Principles.

Data Protection

NHS Education for Scotland (NES) collects and processes trainees’ ePortfolio informationin accordance with the Data Protection Act 1998. Information entered into your ePortfolioby you, or about you by training administrators or supervisors, will not be sharedwith any external third parties. All identifiable information is held securely andtreated confidentially.

Within Scotland, NES (including Scotland’s Postgraduate Deaneries) will use ePortfoliodata to support you throughout your training. This involves maintaining accuraterecords; the pursuit of NES’ duty to evaluate the effectiveness of training; ensuringthat services continue to meet users’ educational needs, and to allow further developmentto improve education and training for future trainees where required.

Who are we?

The ePortfolio team is based at the South East (Edinburgh) regional offices of NHSEducation for Scotland and comprises both NES and contract staff. As there a numberof governance structures in place, please contact the team for specific informationor visit http://www.nes.scot.nhs.uk/about-us.aspx

Further support

In all cases, support for the ePortfolio should be directed to the appropriate localcontact eg Deanery, Royal College, NES professional lead, university etc.

If there is a technical issue please use the ePortfolio Support link. If you areunable to log in and your local administrator is unable to help you then you cancontact support directly by email to support@nhseportfolios.org